Captured data from invoices Header data. Details data. Text and conditions data.

Invoice transformation process

Step
Ublion checks the received invoices based on the Requirements.
Ublion accepts the correct invoices.
Ublion rejects the incorrect invoices.
Ublion converts the accepted invoices into the requested e-Invoice format.
Ublion validates the e-invoices:

1) Compliancy with the region specific e-Invoice standard
2) Reference check with the fields of the original invoice

Ublion returns the e-Invoice via the API

1) Successfully converted e-Invoices have the status Processed
2) Incorrect converted e-Invoices have the status Faild

After processing, Ublion deletes all invoice data from her systems

Invoice requirements

Ublion accepts invoices which contain
Maximal 2 page invoices. Contact us for more pages.
Documents that contain several invoices will be defined as a Special by Ublion. (contact us for support)
MS Word, MS Excel, PDF, PNG, XML, JSON, … …
Minimal fields (see fields in the tables below): Invoice header data, Tax Information data, Addresses data, Invoice lines data

Invoice minimum data fields

The following tables provide an overview of the minimum of data captured by Ublion from invoices.

General invoice data

FieldDescriptionMandatory?
Invoice NumberY
External ReferenceOptionalN
Invoice dateY
Invoice TypeInvoice (AP/AR/Credit)Y
GroupN
Total amount excl. VATY
Total amount incl. VATY
Total VAT amountY

Terms of Payment Data

FieldDescriptionMandatory?
Net Payment PeriodDate by which the customer must payN
Terms of PaymentData from the corresponding partner-dependent payment termsN
Maximum Cash Discount (Days)Number of days for which maximum cash discount is validN
Maximum Cash Discount in % Maximum cash discount available to customerN
Normal Cash Discount (Days)Number of days for which the normal cash discount is validN
Normal Cash Discount in %Normal cash discount available to the customerN

Tax Information Data

FieldDescriptionMandatory?
Invoice Recipient Sales Tax NumberN
Invoicing supplier Tax numberY
Invoicing Party Sales Tax NumberN
Tax CurrencyY
Tax AmountY
Tax %Y

Addresses Data

FieldDescriptionMandatory?
Invoice Recipient (name, street, Postal code, house number, city, Country) Y
Customer (name, street, Postal code, house number, city, Country) Y
Goods Recipient (name, street, Postal code, house number, city, Country)N
Invoicing Party (name, street, Postal code, house number, city, Country)N
Supplier (name, street, Postal code, house number, city, Country)Y
RegionN
DescriptionN

Invoice Lines Data

FieldDescriptionMandatory?
ItemYes
DescriptionN
Number of itemsYes
Total line amount excl. VATYes
Total line amount incl. VATYes
VAT %Yes